This is a working document and more information will be added as further guidance becomes available.

Updated – 25 November 2021

Let’s keep our whānau and community safe.

The COVID-19 pandemic has impacted our community in many ways over the last couple of years. At STEM Wana Trust we have been working hard to continue to deliver events to the high standard expected of us, while also keeping our whānau and community safe. 

STEM Wana Trust’s official decision on a vaccination policy

Given the ongoing uncertainty due to COVID-19 and because we want to keep delivering events for our STEM community in a safe manner, the Trust has made the decision to operate all of our events using vaccination certificates when this system comes into effect. 

From 3rd December 2021 all staff, volunteers, content providers, partners, suppliers, and visitors to our events and sessions will need to be fully vaccinated as a condition of being able to take part in face-to-face Trust-managed activities.

This includes event spaces (used for workshops, classes, tutorials, meetings), Tinkd Makerspace sessions, and our offices at Basestation.

Who will this apply to?

It will apply to anyone who wishes to come into our office for meetings or take part in face-to-face SWT-managed activities and events, including participants, visitors, staff, partners and suppliers. 

The only exceptions will be people who have a valid medical exemption and children under 12 years old.

Why is the Trust adopting this policy?

The Trust’s priority throughout the COVID-19 pandemic has been to protect the health, safety and well-being of our community. The science has shown that vaccines are the most effective means for protecting against COVID-19, particularly as restrictions are lifted and life in Aotearoa-New Zealand returns to relative normality.

It is clear from the Government’s directions on the new Protection Framework (traffic light) system that proof of vaccination will be a core requirement for a wide range of activities and freedoms. Therefore, it is important that the Trust has a clear policy that enables our team and partners to make their decisions with clarity and plan with confidence as we head into 2022.

We are aware that this decision may affect some people and unfortunately prevent them from taking part in our events/sessions. In adopting this policy, the Trust is balancing people’s rights to make their own choices and decisions on vaccination against the rights of our staff/volunteers and our community who wish to take part in our activities in a safe environment.

How will the Trust implement this policy?

The Trust will follow the Government guidelines around COVID-19 to deliver events in a safe manner. The methods and processes are as follows.


Proof of vaccination status can be provided via the official NZ Government My Vaccine Pass. Verification of vaccination certificates may take place at events using the official NZ Pass Verifier app provided by the Ministry of Health. The Trust reserves the right to also request Photo ID to support the verification process.


We will ask that everyone use the NZ COVID Tracer app to make a record of your visit. All STEM Wana Trust events and venues will have a clearly visible NZ COVID Tracer QR code for you to scan when you arrive. We will also have a manual sign-in sheet for those who need it.


Under Protection Framework – “traffic lights” system RED alert, all adults and children aged 12 years old and over must wear a mask when at our events or sessions. Under ORANGE and GREEN alert you are encouraged to wear a mask while onsite at our events or at our sessions as an extra precaution. We will have spare masks on hand if yours becomes lost or damaged or you have forgotten one.


Some events will be capped at a set number of attendees to ensure safe social distancing. This limit will be amended according to the “traffic light” system in place at that time and the type of event.

As you will be sharing a space (indoors or outdoors) with people you do not know, we will ask you to maintain a one metre social distance (when possible) between yourself and others while attending our events.

What additional ongoing measures is the Trust taking?

The Trust is taking additional measures to protect the health of our community and staff. These include:  

  • All of our staff, volunteers, partners, and suppliers will be fully vaccinated for the protection of your whānau.
  • Our team will be wearing a facial covering during events.
  • A deep clean of the venue after each event/session will ensure the site is safe for you and your whānau.
  • Physical distancing guidelines will be visible throughout the site, allowing you to maintain a safe distance from other “bubbles”.  
  • Sanitisation stations will be available throughout the venue.

If you feel unwell please stay home and contact the free healthline on 0800 358 5453. 

We appreciate your support and understanding as we try to navigate these uncertain times.

The Board of STEM Wana Trust