Please help us ensure everyone has a pleasant experience.

Code of conduct for STEM Wana Trust (SWT) events and Tauranga STEM Festival (referred as the Festival).

This code of conduct is based on the Citizen Code of Conduct. By attending any SWT events or Festival as a speaker, sponsor, volunteer, exhibitor, or visitor, you agree to abide by this code of conduct, and cooperate with organisers who enforce it.

Short version

“STEM Wana Trust is dedicated to providing a harassment-free experience for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race, or religion. We do not tolerate harassment of event participants in any form. Sexual language and imagery is not appropriate for any festival venue, including talks. Participants violating these rules may be sanctioned or expelled from the event at the discretion of the event organisers.”

Long Version

Unacceptable Behaviour

The following behaviours are considered harassment and are unacceptable within our community:

  • Violence, threats of violence or violent language directed against another person.
  • Sexist, racist, homophobic, transphobic, ableist or otherwise discriminatory jokes and language.
  • Posting or displaying sexually explicit or violent material.
  • Posting or threatening to post other people’s personally identifying information (“doxing”).
  • Personal insults, particularly those related to gender, sexual orientation, race, religion, or disability.
  • Inappropriate photography or recording.
  • Inappropriate physical contact; you should have someone’s consent before touching them.
  • Unwelcome sexual attention. This includes, sexualised comments or jokes; inappropriate touching, groping, and unwelcome sexual advances.
  • Deliberate intimidation, stalking or following (online or in person).
  • Advocating for, or encouraging, any of the above behaviour.
  • Sustained disruption of community events, including talks and presentations.
  • No weapons of any kind, alcohol, or drugs are allowed at Festival venues.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of the events team or Festival team immediately. Crew and team members can be identified as they’ll usually be wearing branded t-shirts and/or official lanyards.

Our crew and team will be happy to help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of any events or at the Festival. We value your attendance.

Attending SWT events and the Festival

SWT aims to provide a safe environment for everyone attending our events and the Festival. All events are open to the public, and people of all ages to attend and participate (unless stated otherwise). At all times, responsibility for care and supervision of under aged children attending events or the Festival in any capacity rests with their parents/carers or with other adults to whom their parents/carers have entrusted this responsibility. Our crew and personnel are charged with the smooth running of events and will not, under any circumstances, act in loco parentis. Similarly, responsibility for vulnerable adults attending events of the Festival rests with their carers who should make any arrangements necessary for them to be accompanied when attending the Festival.

An individual or group may need a facility or consideration that would not normally be required by, or apply to, a majority of participants. SWT and our partners seeks to meet these needs wherever practicable, but can only do so if such requirements are notified sufficiently in advance to allow necessary arrangements to be made. In certain circumstances it may be that suitable arrangements cannot be made on the desired occasion and, in these cases, the notifier will be advised accordingly. Anyone with such requirements should contact the organising team to discuss and agree arrangements.

Festival and events personnel

Festival and event personnel comprise of organisers and volunteers. Volunteers are recruited and refereed by the Organising team or the voluntary organisers. A record is kept of each volunteer’s contact details and a short Job Description is issued to each steward when they sign in at the Festival or event. During the any event, badges showing name and designation are issued to all personnel. A record is kept of organisers and volunteers on duty at each Festival or event session.

Lost Children Policy

A Meeting Point for lost children or vulnerable adults will available at all events, which will be located at the entrances of one of the main site or at the main entrances. Please notify a volunteer, event organiser or steward if you become separated from a family member.

We expect participants to follow these rules at the Festival and events, workshops, venues and festival-related social events.

Contact

If you have any queries, please contact the team.

Updated July 2020. Portions of text are derived from the Citizen Code of Conduct and Boston Data Festival Code of Conduct.